Any organization dealing with critical data needs a system through which it can access this data in a secure yet quick manner. Document management through a cloud based system (such as Zoho Docs and Google Apps) helps in achieving this irrespective of your location.
It is achieved by offloading the document management to off-site servers or data centers which provide access through an encrypted virtual private network. It is absolutely secure and lets only the authorized persons to access the documents as well as reduces the expense to a great extent as you no longer have to spend on servers’ maintenance and hiring an IT staff.
Other benefits of going for a cloud document management system are:
- An online backup to documents
- Safety of Documents
- Cost effective document management solution
- Secure Access
- Easier access improves efficiency
- Complete Technical Support
These cloud based document management systems include: